Lead Editors

Editors are trainee doctors responsible for creating or maintaining a local site and keeping it up-to date. For a brief introduction, please also see the page Editors.

Lead Editor

A Lead Editor is a doctor who is responsible for populating the Toolbox website as well as ensuring that the site is up-to-date. The role involves gathering information from your peers and listening to them to add the most useful information for helping them during their daily jobs. Lead Editors are normally Foundation doctors but any clinician can do this role. Prospective editors are expected to dedicate at least an hour of their time to the project a week over the course of the academic year.

Becoming a Toolbox Editor would involve taking an important role in a National Patient Safety Project. It provides a huge opportunity to instigate your own Quality Improvement Project as well as developing your leadership skills. Previous editors have presented their own projects at regional, national and international conferences as well as gaining publications. Editors who can provide evidence of development of outstanding Toolbox sites will be considered for additional national prizes, NHS Leadership Awards and Foundation School Merit Awards.

To be responsible for building the site. Editing and uploading content and survival guides. This would take at least 1-2 hours a week but may be split between different editors at the Trust. We will provide information on how to edit the site as well as providing a template site for you to populate.
To liaise with the local Toolbox Champion
To organize a dedicated slot during the induction period for explanation of the Toolbox by either outgoing editors or the hospital clinical lead.
To liaise with IT at the hospital to add a link on the desktop/homepage of their intranet to the health-toolbox.com.
To encourage use of the website once complete e.g. by sending weekly emails to other trainees or putting posters up at hospital.
To survey junior doctors at the trust as part of the Quality Improvement Project to assess the impact of their project. We can provide standard surveys for this task and assistance with statistical analysis.
To attend ‘launch event’ in August where we will meet editors and introduce them to the project.
To ensure ‘handbooks/ survival guides’ are submitted by trainee doctors at your trust. You can encourage your colleagues that this is in accordance with GMC guidance that doctors should ‘contribute to the induction of colleagues when asked’.

Page Last Reviewed

Editors or administrators can mark pages as reviewed using a review date. This allows users and editors to know when information needs review or when it should be used with caution.

We encourage all editors and Toolbox Champions to review all of the pages on your local site at least annually.

A table can be viewed with the review dates by visiting the Page Analytics from the "Wrench" editor tools menu.

Becoming an editor

New editors need to first register for the site using their work or nhs.net email.

To be eligible to be an editor, you need to be a doctor currently at that hospital and agree to our terms and conditions.

Once you have registered, please request edit permissions. An administrator needs to authorise you before you can edit.

Implementation guide

See page Implementation guide.

Sharing your site

OK, you've made an amazing site, now tell the world about it!

Add a link to the site from the intranet
Email your hospital mailing list every fortnight
Arrange 10 minutes to present at induction
Put up posters
or come up with something new!

Attaching documents / uploads

Documents can be attached so that they are accessible from your mobile devices and when not at the hospital. Consideration needs to be made to version control and update of documents.

Note: if documents are available on the web, it's better to add a link. If guidelines or other documents that may require updating are uploaded it is important that a procedure is in place for update.

Changing the sidebar

All the top level pages are displayed automatically in the side bar. You can create a new page and make it appear in the sidebar by making its parent page the home page.

If you wish to re-order the site bar you can open the "Wrench" editor tools menu and select "Sidebar and app settings".

You can drag the list items up and down, and copy them to the app shortcuts, then press "Save settings".

Note that after the sidebar is manually reordered:
1. Any subpages newly added to the home page will appear alphabetically *after* the manually ordered pages.
2. Changing a title of a manually ordered page doesn't change its place in the sidebar.

Handbooks

One of the most important roles is the collection or update of the firm specific handbooks or 'survival guides'. You overcome this by picking named individuals and reminding them regularly. The other information is fairly simple to add. After that you've got to make sure the new starters in August know about it, so publicise the site at induction and regularly remind Doctors with emails.

Getting the support of IT

We encourage the Lead Editor to contact the IT department early on in the project. One option is to ask the Toolbox Champion if they have a good contact in IT who will be able to help you. IT do not necessarily need to be directly involved in the project, but they can help, a lot!

Having the co-operation of hospital IT in the project is crucial to get maximum exposure of the site to trainees. Ensure the site is not blocked by over zealous web filters - let Information Governance know its a very low bandwidth website, endorsed by Health Education England and it should win them over.

NB. All that is required is a simple hyperlink to the site to be added to the hospital intranet.